How to Build an Exhibit Index for a Sentencing Mitigation Packet
Direct answer: An exhibit index should identify each document, its date, its source and the specific statement it supports. Its purpose is to make evidence findable and accurately described, not to make a packet look larger.
Start with the statement being supported
Joseph’s publications emphasize evidence a reader can examine rather than a characterization that requires trust. For each important factual statement in a draft, ask where its support is located. If the only source is the defendant’s recollection, label that honestly instead of implying independent verification.
Give each record a stable identifier
Use a simple consistent naming system agreed with counsel. A document can then be referenced without attaching multiple copies under different names. Preserve originals and distinguish a summary from the underlying evidence. If an exhibit changes, note the version rather than quietly replacing it.
Keep the index selective and accurate
A large file can still omit the record needed to support a key claim. Remove accidental duplicates, identify missing pages and flag sensitive material for counsel’s review. Do not assume every document collected should be filed publicly or attached to the PSR.
Preparation checklist
- Exhibit identifier and document title.
- Date and original issuer or source.
- Factual statement supported.
- Page or location relevant to that statement.
- Confidentiality or submission question for counsel.
Is a longer mitigation packet more persuasive?
Length alone does not establish usefulness. A clear, relevant and verifiable record is the objective; counsel should determine the appropriate submission size and format.
Published analysis behind this resource
This resource adapts preparation principles from Joseph’s published analysis. Publication does not imply publisher endorsement of Sentencing Advocacy Group.
Continue with the related SAG guide, explore the published work, or read Client Results & Experiences.
Discuss the next preparation step
Joseph De Gregorio has been retained in more than 500 federal cases. Contact Sentencing Advocacy Group to discuss preparation alongside defense counsel.